Format Diagrams and Organization Charts in Office XP
When you have a diagram or organization chart in your Microsoft Excel
spreadsheet, Microsoft Word document, or Microsoft PowerPoint® presentation, you
may want to change the way it looks maybe spice up the color and style and
you most likely want to do it without spending a lot of time. The AutoFormat
button and the AutoLayout command were designed to help you format your
diagrams and organization charts with minimal time and effort.
When you first insert a diagram or organization chart, the default style is
applied to it and AutoLayout is turned on. Although these settings
prevent you from changing the shape, color, location, or size of an individual
element of your diagram or organization chart, you can easily turn off the
automatic features and customize your diagrams and organization charts as you
The AutoFormat button (located on the Diagram toolbar and the
Organization Chart toolbar) provides you with a quick way to change the
look of your diagram or organization chart. At any time while you are working on
your diagram or organization chart, you can click the AutoFormat button
and choose a different style. Applying a style changes the color, 3-D style,
shadow style, and line color of the elements of your diagram or organization
Here are a few examples of the different styles you can use:
Note In PowerPoint, some of the styles change the
structural design of your diagram or organization chart, but the original
presentation color scheme stays the same.
When you use the AutoLayout command (on the Layout menu on the
Diagram toolbar or the Organization Chart toolbar), the diagram or
organization chart is automatically sized so that the layout looks right. (For
example, the individual elements are the same size and an equal distance apart.)
AutoLayout must be turned on to do any of the following things with your
diagram or organization chart:
- Add a shape to a diagram (Insert Shape button).
- Move a shape backward or forward in a diagram (Move Shape Backward,
Move Shape Forward buttons).
- Reverse a diagram (Reverse Diagram button).
- Change to another diagram type (Change to button).
- Change to another organization chart layout (Layout button).
Customizing your own diagrams and organization charts
Although the AutoFormat button and the AutoLayout command
provide you with quick and easy ways to format your diagrams and organization
charts, you don't have to use these automatic features. When you first insert a
diagram or organization chart, the default style is applied to it and
AutoLayout is turned on.
After you use the AutoFormat button to apply a design style, you
cannot change the shape or color of an individual element in your diagram. When
you turn on AutoLayout, you cannot move or size an individual element.
You may want to keep AutoLayout on when you start working, to keep
elements lined up, and then later turn it off to move one element away from the
To return to the default style
- Click the AutoFormat button on the Diagram toolbar or the
Organization Chart toolbar, and then click Default in the list of
To turn off AutoLayout
- Click AutoLayout on the Layout menu.
When your diagram or organization chart uses the default design style and
AutoLayout is turned off, you can customize the individual elements of your
diagram or organization chart.
|To change element
||Do this with the element selected
||Drag it to the location you want.
||Drag any of the sizing handles until the element
is the size you want.
||Click Draw on the Drawing
toolbar, point to Change AutoShape, point to a category, and then
click the shape you want.
||Click the arrow next to Fill Color on the
Drawing toolbar, and then click the color you want.
When you customize your diagram or organization chart, keep in mind that your
custom changes will not be saved if you apply another style or turn on
AutoLayout. This includes changes to individual diagram elements such
as applying your own colors and shapes, or moving and resizing the
elements (although you can click Undo Apply Style or Undo AutoLayout
Diagram on the Edit menu if you don't like the way your diagram or
organization chart looks after using these automatic features).
in Word 2002, Excel 2002, and PowerPoint 2002
Charts in Office XP